Look beyond ordinary spelling
A project name or technical term may not resemble a common word. Compare the suggestion with your source materials before replacing it.
Use the AI dictionary for a separate explanation when a word is unclear. Its generated definition is another aid to review, not definitive authority.
- Identify unfamiliar terms.
- Check the original source.
- Keep accurate proper names.
Consider voice and quotation
Quoted wording should remain faithful to the source. Editing inside a quotation can change what the source actually said.
Regional usage and publication rules may also affect your choice. Follow the required convention consistently rather than changing every unfamiliar expression.
- Check whether wording is quoted.
- Review the required convention.
- Keep intentional usage where appropriate.
Accept with a reason
For each substantial suggestion, explain to yourself what it fixes. If the new wording changes a fact or emphasis, treat it as an editorial change requiring separate judgment.
Read the resulting paragraph in context. A correction should improve the text without making its intended message less accurate.
- Identify the actual error.
- Compare the meaning.
- Approve the full paragraph.
Worked example
The draft uses the product name BrightLeaf consistently.
Keep BrightLeaf unchanged if that is the verified name, even if a suggestion prefers ordinary words.
BrightLeaf is a fictional example of a proper name requiring a source check.
Before you finish
- Proper names match the source.
- Technical terms retain their meaning.
- Quotes remain faithful.
- Regional convention is consistent.
Questions and answers
Should I accept every suggestion?
No. Review the purpose of each change, particularly for names, quotations and technical language.
What if I am unsure about a rule?
Check an appropriate primary reference or the style rules required by your publication.