Draft the intended message
Write the actual request before checking grammar. Include only dates, names and commitments you know are correct.
The email assistant can help create a draft from your brief. It produces text only; it does not send mail or attach files.
- Draft the request.
- Add confirmed details.
- Keep a copy before proofreading.
Review the corrections
Paste the draft into the grammar checker and inspect the corrected text and edit list. Check punctuation around dates and instructions carefully.
Verify the spelling of recipient and organization names yourself. A model may mistake an unfamiliar proper name for an ordinary word.
- Run the grammar check.
- Inspect proper names.
- Confirm the request is unchanged.
Check outside the prose
Before sending, verify the recipient address, subject and actual attachments in your email client. A sentence saying attached does not create an attachment.
Compare the deadline with the relevant record. Then read the final email once as the recipient before pressing send yourself.
- Confirm the deadline.
- Check real attachments.
- Review the final email.
Worked example
Please send the revised notes by Thursday so we can reviews them before the meeting.
Please send the revised notes by Thursday so we can review them before the meeting.
The illustrative correction changes the verb form without changing the request or deadline.
Before you finish
- Recipient details checked separately.
- Thursday remains the deadline.
- Attachments are present in the client.
- Request and tone are appropriate.
Questions and answers
Will the grammar checker send the email?
No. You review and send the final draft through your own email client.
Can it verify a recipient’s name?
Do not assume so. Compare names with a reliable contact record.